How to Register a Private Limited Company in India

A Private limited company Registration is the business establishment is a very important step for any entrepreneur. in addition to launching the business, one has to meet all legal requirements. The businessmen, eager to concentrate on start-up or set-up business, are looking for companies start-ups without any trouble regarding the company incorporation legal procedure. Where it is difficult and expensive to contact professional practitioners, offers online business registry solutions at affordable prices and quick turn-around time.

 Steps for Pvt Ltd Company Registration

1.Digital Signature Certificate(DSC)

The first step is to procure the Personnel Digital Signature Certificates that are involved in the Indian private company. DSSCs requires to fill out e-forms on MCA’s online portal as prescribed by the Ministry for the online registration of companies and other applications. Digital Signature Certificate, is an issue by the Certifying Authority in token form and is valid for 1 or 2 years.

For the propose of a company in India, the subscribers and Directors are the people involves in the formation. A subscriber is a person who is the company’s promoter and the investors proposed. They said stakeholders are needed by appointing DSCs to file e-MOA and e-AOA, whereas the proposed directors can receive DIN by submitting an online application in the next phase.

Documents for Pvt Ltd Company Registration of DSC

  • The applicant’s passport size photo
  • Address proof of applicant – Self Attasted
  • PAN card of the applicant – Self Attasted.

2.Director Identification Number(DIN)

It is a unique number assigned by the Ministry of Corporate to the individual making an application for allotment of DIN. This number is allotted by the Ministry for a lifetime unless it is given back or canceled by us. The company’s directors must receive and know the DIN when forming Private Ltd. DIN is compulsory in any organization to be appointed as Director. The Director Identification Number also used for an appointment for any other company & appointment as Designated Partner in the LLP.

 Documents for Pvt Ltd Company Registration of DIN

  • The applicant’s passport size photo
  • Address proof of applicant – Self Attasted
  • PAN card of the applicant – Self Attasted.

3.Reserving of Name

Before applying for the incorporation and registration of Pvt Ltd Company in India, the name will be reserved for the proposed company. A Private Limited Company Name Reservation Request shall be made in e-Form INC – 1 by paying the required fees. You can provide a total of 6 names in preferential order for one application along with the significance of the suggested name(s) for the form.

Before filling the application, the appointed professional shall search for the availability of the name so that the applicant can apply the names accordingly. The Registrar has 100% discretion to approve the application. The person shall make an application for name approval considering the provisions laid Act.

General practice is adhered to choose and apply the Name:

  •  The name should be easy to read and remember
  • The name should be able to provide a distinct identity to the Registrar of companies
  • It should be short & simple
  • It does not contain any word as opposed to public policy or prohibited
  • Do not infringe any registered trademark or be similar or identical to any registered company / LLP.

The name reservation application may be submitted with a total of 6 names from which the registrar can approve a single name or request for additional names with remarks. After the application approved, the registrar shall reserve for a period of 60 days. The promoters, in consulting with the Professional, shall apply for the incorporation of the company within the prescribed period of 60 days, failing which the name reserved shall lapse and a fresh application for the reservation of the name shall be made for a further period of 60 days.

4. Certificate of Incorporation

The application for the issuance of the Certificate of Incorporation shall be made after the reservation of the name for the proposed company by submitting form INC – 1. Simplified Proforma for Incorporating Company Electronically i.e. is also required to apply for online company registration by submitting online. SPICe forms.

 MoA & AoA

  • MoA –  Memorandum of Association of company
  • AoA is an abbreviated form of Articles of Association.

MoA and AoA are charter documents for a Private Limited Company.

Memorandum of Association of Company – Prescribes the scope of the company’s operations by mentioning the company’s main objective and activities. Whereas the Articles of Association specify how operations and management are to be carried out. Both documents having vital importance shall be drafted very carefully after the consultation of professionals.

The company’s memorandum and articles will also be submitted in SPICe forms along with a company formation and registration application in India. MoA and AoA subscription shall be made by electronically attaching subscriber DSCs.

Application accompanying documents

  • The owner’s utility bill and NOC for the company’s address of the registered office.
  • Rental agreement with registered office owner & Rent receipts while leasing premises;
  • Consent to act as the company’s director in the DIR form – 2;
  • Affidavit and statement by the first subscriber(s) and director(s) in the form INC – 9 (duly frank and notarized);
  • Certified Valid copy of the first subscriber(s) or director(s) self-tested Identity Proof.

The application shall be made by paying on the portal the appropriate Government Fees and Stamp Duty as applicable in the case of the State concern. PAN and TAN’s submission or distribution will also be processed with the same application

The Registrar can grant the Certificate of Incorporation under his seal and signature in electronic form after examination and confirmation of the request made for the certificate of incorporation in SPICe formats. The Certificate of Registration (CoI) issued contains the company’s registration date and the company’s Permanent Account Number (PAN).

Start your Business

 In the name of the company, the promoters and directors can now begin operations and business activities. In addition, the amount of subscribing and paid-up share capital is deposit on behalf of the company in the Current Account.

The incorporation details and business executives will be available on the MCA Company Registration Process portal under the Private Limited Company’s Master Data. In particular, the company’s information and records will also be available to the public by paying prescribed fees.


Private Limited Company’s incorporation in India can be conveniently handled through consulting Practising professionals. Furthermore, after the incorporation of the online ltd. company Registration, promoters, and directors are required to maintain the active status.  The company by submitting the annual returns and forms as prescribed by the Indian Companies Act, 2013.

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